NMCC 2007-2008 (934)

 

PARISH OF NEW MACHAR COMMUNITY COUNCIL

 

Minutes of a Meeting of the Council held on

Thursday, 25th September 2008

as the ANNUAL GENERAL MEETING for 2008

 

Members:

 

Mr Mike Taylor  ( Chair 2007-8 &Sec)  [MT]     Mr Alexander Buchan                  [AB]

Mrs Fiona Duncan               (Treasurer) [FD]     Mr Martin Morley, JP                   [MM]

Prof Roy Bridges             (Minute Sec.)   [RB]     Mrs Pamela Young                        [PY]

Mr Gordon Murray                                [GM]    Mr Robert Loughridge                  [RL]

Ms Lyn Lockhart  (co-pted)                     [LL]

 

In attendance ex officio:  Councillors Dr Martin Ford [CllrMF]; Nan Culllinane [CllrNC] and Fergus Hood [CllrFH]

 

Abbreviations: AC = Aberdeenshire Council;  NMCC = Newmachar Community Council

 

Apologies were recorded for: Mr Gordon Murray and Mr Robert Loughridge

 

In attendance as visitor(s):

 

Minutes

            The Minutes of the Annual General Meeting of 2007 (Minute 842) held on 27th            September 2007 were formally approved as a correct record.

 

934.     Provisional Minute of the Annual General Meeting for 2008.

           

            (i) Chairman’s Report for 2007-8

            MT presented a verbal report in which he drew attention to the principal activities of the            Community Council in the preceding year.  Appropriate representations had been made to    the relevant authorities setting out the Community Council’s views on the plans for the           Aberdeen Western Peripheral Route; Planning Matters; and the place of community   councils in the structures of Scottish civil life.  More strictly local work had included      representations on traffic problems; continued efforts to help the Youth Project Drop-in-    Centre be completed as a usable building and in operation; and continued support for the          Community Hall Association’s goal of securing the building of a new  hall for Newmachar.

            On the motion of PY, seconded by RB, the Report was adopted nem con.

 

            (ii) Financial Report and Accounts for 2007-8

            FD presented her Report on the financial situation of the Council as it was reflected in the         two bank accounts.  These had been examined and certified as accurate records by the            Examiner Ms Lorna Mcgregor.  Copies of the full accounts showing closing balances of     £433.17 and, in the Newsletter Account, £4422.50, are attached to the principal copy of             this Minute.  RB observed that the administrative grant from AC appeared not yet to have          been received for 2007-8.  Mrs Duncan confirmed that this was the case.

            The Treasurer was thanked for her prompt and very efficient management of the Council’s          financial transactions.

 

            (iii) Proposed Arrangements for the Community Council Election of 2009

            RB proposed the following arrangements for the Election of 2009.

            (a) Notice of election and nomination papers to be published in Newmachar News           appearing 16th March 2009

            (b) List of candidates and notice of polling arrangements and date to be published in      Newmachar News appearing 25th May 2009.

            (c) Polling day to be fixed after consultation with the Garioch Area Manager for early      June, e.g Thursday 4th.

            (d) Returning Officer to be the Garioch Area Manager or his nominee.

            (e) the Annexe to Section 6 of the Community Council’s constitution be amended to read        as follows:

                        6.  Each voter may vote for up to nine of the validly-nominated candidates.

                        7.  The result of the poll shall be decided by a count of the number of votes                               received by each candidate; the nine candidates with the highest number of votes                             shall be declared to have been elected.

 

            The motion was seconded by AB and accepted unanimously.

 

            MT undertook to write to the Area Manager to apprise him of these decisions and seek   his help in implementing the arrangements for the election.

           

 

            (iv) Election of Officers for 2008-9

            It was proposed by AB and seconded by LL that the officers as appointed at the last AGM          for 2007-8 be re-appointed for the remainder of the life of the present elected Community          Council with Mr Taylor continuing in the dual role as explained in Minute  842.  The       motion was accepted unanimously.

 

            (v) Election of Examiner of Accounts for 2008-9

            On the motion of FD, seconded by PY, Ms Lorna McGregor was unanimously elected as            Examiner of the Council’s Financial Accounts.

 

There being no further business, the meeting was closed at 1957.

 

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